Database Assistant

Full-time, Non-Exempt

Data plays an important role in United Friends’ programs and development work. The Database Assistant will work with the Assistant Director of Development, as well as, the Grants + Compliance Coordinator to ensure that information is input into the program and development databases accurately and efficiently.  The Database Assistant will also pull weekly and monthly reports for members of the Housing and Development teams and their partners.  The ideal candidate will have solid experience doing data entry, have an eye for detail and organization and enjoy working with online databases.

  • Duties and Responsibilities:

    Housing Database Support

    • Review and edit the Housing team’s HMIS + ETO database systems.
    • Transfer data from paper formats into computer files or database systems.
    • Develop filing systems to ensure accuracy and safekeeping of all pertinent documentation.
    • Conduct weekly audits of the quality and timeliness of data entry.
    • Stay up to date on ETO + HMIS database updates, reporting software and HMIS requirements.
    • Proactively communicate about updates with team members.
    • Identify errors and update database information on a regular basis.
    • Maintain database protocols and guidelines.

     

    Development Database Support

    • Manage all aspects of the Salesforce development database.
    • Input daily donations to create an accurate record for donor acknowledgment.
    • Create ongoing reports to track progress.
    • Generate mailing lists for donor correspondence and support with donor mailings.
    • Create donor acknowledgement letters to recognize contributions.
    • Identify errors and update database information on a regular basis.
    • Maintain database protocols and guidelines.

     

    Team

    • Maintain updated knowledge about the Housing and Development database platforms.
    • Support the entire Housing and Development teams with database questions and needs.
    • Develop strong working relationships with program staff to understand and articulate needs and case for support.

     

    Other

    • Other duties as assigned.

     

    General United Friends Responsibilities

    • Act as a role model within the organization to uphold and implement United Friend’s organizational values:
      • Embrace program evaluation that leads to excellence and impact.
      • Build effective and empowering partnerships with the youth and community.
      • Create a fun and exciting environment that inspires learning and innovation.
      • Communicate openly, honestly and with humility across all groups.
      • Work together as one organization.
  • Required Qualifications:
    • 2+ years working with ETO, HMIS, Salesforce and/or other web-based databases
    • Proven track record of data entry, database clean up, and report generation
    • Excellent written communication skills
    • Organized, precise, and highly attentive to work quality
    • Demonstrated ability to effectively work as part of a team
    • Commitment to young people in foster care
    • Establishes and cultivates respectful relationships with people from diverse backgrounds
    • Conveys thoughts and ideas clearly, listens well, communicates in a solution-oriented manner
    • Takes initiative and works well independently and collaboratively
    • Leads self and others to meet high expectations consistently
    • Demonstrates competency with Microsoft Office Suite and Google Docs
  • Preferred Qualifications:
    • Experience with web-based relational databases in a non-profit setting
    • Curiosity about data analysis, data engagement, and program development
During standard business hours from Monday through Friday, the Database Assistant will work from United Friends’ office in downtown Los Angeles. Some evening and weekend work may be required.


To apply, click below and submit resume and cover letter, including desired salary range, to jobapplicants@unitedfriends.org. Please note position title in the subject line.
About United Friends of the Children
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