Education Director Support

• Support Education Director with administrative tasks such as scheduling meetings, managing calendar, responding to calls, and tracking expenses for budget management
• Manage incoming Education Program inquiries and redirect to appropriate staff
• Take notes and prepare correspondence on behalf of Director
• Assist the Director in preparation for Board and Committee meetings
• Support Director with follow-up on research, inquiries, projects and plans as a matter of daily project management
• Enter data into Apricot database as needed
• Assist with data collection and report preparation utilizing Apricot database
• Support Director with management of department projects

Program Support and Coordination

• Support telephone, email and mail communication from youth and referral parties inquiring about Education program
• Assist with the creation and execution of Memorandums of Understanding (MOUs) and contracts
• Assist with providing information to internal and external stakeholders for internal and external reports,
• Assist in preparation of files and date for internal and annual audits in accordance with grant requirements
• Manage Program Signal Vine (text) communications and roster for Education (weekly task)
• Enter workshop attendance into Apricot
• Generate and code check requests, credit card reconciliations, invoices, and program receipts for monthly expenses
• Assist Director, or designee, with generating meeting and retreat agendas, maintain accurate records and provide support for all aspects of preparation for staff meetings and retreats
• Assist with administrative details associated with Education meetings and large-scale events throughout the year (i.e. prepare and distribute meeting notices, agendas, minutes, etc.)
• Assist with gathering program information for grant reports, LACOE, LASIF, and other private and public grants
• Compile and submit program reports as needed to Director of Institutional Giving
• Support Education program managers, as needed
• Support weekend workshops, as needed
• Collaborate with Education Director to develop processes that enhance overall program functioning

Recruitment and Intake Process

• Support Education Program outreach efforts by assisting with program presentations, table community events and referral partnership cultivation.
• Enter referral and applicant information into Apricot database
• Support the Intake Coordinator, as needed
• Support with the creation of new scholar digital files
• Enter intake information into Apricot and other online databases

General United Friends Responsibilities

• Act as a role model within the organization to uphold and implement United Friends’ organizational values:
  • Embrace program evaluation that leads to excellence and impact
  • Build effective and empowering partnerships with the youth, community and each other
  • Create a fun and exciting environment that inspires learning and innovation
  • Communicate openly, honestly and with humility across all groups
  • Work together as one organization

Other

• Other duties as assigned.

• Bachelor’s degree
• 2+ years of professional experience in a related setting
• Bilingual in English and Spanish; oral and written
• Ability to analyze and present information concisely and effectively, both verbally and in writing
• Ability to handle confidential information with sensitivity and integrity
• Ability to multi-task and manage the completion of multiple projects, often with shifting priorities, while working under direct supervision or independently
• Has a positive, respectful attitude and works well in a team setting
• Demonstrated ability to be creative, flexible and well-organized
• Ability to establish and cultivate respectful relationships with people from diverse backgrounds
• Holds self-accountable, sets high expectations for self and others, works both independently and collaboratively and relates tasks to organizational values
• Proficiency in Microsoft Word, Excel, Outlook applications, Google Drive, and database management experience
• Passionate about United Friends’ mission

• Experience working in a non-profit setting
• An understanding of and sensitivity to issues concerning former foster care youth