Program Support 

• Ensure effective and professional telephone and online communications both within and outside the organization 
• Manage incoming Scholars Program inquiries and redirect to appropriate staff 

• Translate flyers, forms, letters, and other program materials from English to Spanish 
• Provide support for all aspects of staff meetings and retreats 
• Assist with the gathering of program information for board and grant reports 
• Enter data into program database, assist with data collection and running reports from the database, as needed 

Outreach and Recruitment Process 

• Support the Outreach and Engagement Coordinator and Community Impact Manager with developing and executing outreach efforts  
• Record all referral forms into program database and follow up with referral sources  
• Conduct phone interviews with social workers, foster family agencies, and other referral sources  
• Review applications to ensure completion, prepare student files and provide to Program Managers for distribution 

Assistant to the Director 

• Support Director with some administrative tasks including phone calls, scheduling meetings, managing calendar, responding to calls, and tracking expenses for budget management 
• Assist the Director in preparation for Board and Committee meetings 

• Support Director with follow-up on research, inquiries, projects, and plans as a matter of daily project management

Workshop and Events  

• Assist in the development of promotional materials or informational mailings about Scholar Program events for the greater UFC community  
• Support Events and Logistics Coordinator with the preparation of workshop materials and logistics for program events 

General UFC Responsibilities  

• Act as a role model within the organization to uphold and implement UFC’s organizational values: 

• Embrace program evaluation that leads to excellence and impact 
• Build effective and empowering partnerships with the youth, community and each other 

• Create a fun and exciting environment that inspires learning and innovation 
• Communicate openly, honestly and with humility across all groups 
• Work together as one organization 

Other 

• Other duties as assigned.  

• Bachelor’s degree  

• Bilingual in English and Spanish; oral and written 
• At least one year of relevant work experience 
• Must have valid CA driver license 
• Ability to handle confidential information with sensitivity and integrity 
• Ability to multi-task and manage the completion of multiple projects, often with shifting priorities, while working under direct supervision or independently 

• Has a positive, respectful attitude and works well in a team setting 
• Demonstrated ability to be creative, flexible and well-organized 
• Ability to establish and cultivate respectful relationships with people from diverse backgrounds 
• Holds self-accountable, sets high expectations for self and others, works both independently and collaboratively and relates tasks to organizational values 
• Proficiency in Microsoft Office including Word, Excel, Outlook applications and database management experience 

• An understanding of and sensitivity to issues concerning former foster care youth  
• Has a reliable personal automobile 

• Experience in a non-profit or office setting