Program Coordinator, Scholars Program

Full-time, Non-exempt

Reporting to the Community Impact Manager, the Program Coordinator plays a key role in the Scholars Program, acting as a point of connection for the entire Scholars Program staff.  The individual in this position will serve as the external community’s first point of contact for program inquiries, will provide clerical and administrative support to the Scholars Program, and will be a key player in supporting the preparation and execution of all program events.  

  • Duties and Responsibilities:

    Program Support 

    • Ensure effective and professional telephone and online communications both within and outside the organization 
    • Manage incoming Scholars Program inquiries and redirect to appropriate staff 
    • Translate flyers, forms, letters, and other program materials from English to Spanish 
    • Provide support for all aspects of staff meetings and retreats 
    • Assist with the gathering of program information for board and grant reports 
    • Enter data into program database, assist with data collection and running reports from the database, as needed 

     

    Outreach and Recruitment Process 

    • Support the Outreach and Engagement Coordinator and Community Impact Manager with developing and executing outreach efforts  
    • Record all referral forms into program database and follow up with referral sources  
    • Conduct phone interviews with social workers, foster family agencies, and other referral sources  
    • Review applications to ensure completion, prepare student files and provide to Program Managers for distribution 

     

    Assistant to the Director 

    • Support Director with some administrative tasks including phone calls, scheduling meetings, managing calendar, responding to calls, and tracking expenses for budget management 
    • Assist the Director in preparation for Board and Committee meetings 
    • Support Director with follow-up on research, inquiries, projects, and plans as a matter of daily project management

     

    Workshop and Events  

    • Assist in the development of promotional materials or informational mailings about Scholar Program events for the greater UFC community  
    • Support Events and Logistics Coordinator with the preparation of workshop materials and logistics for program events 

     

    General UFC Responsibilities  

    • Act as a role model within the organization to uphold and implement UFC’s organizational values: 
    • Embrace program evaluation that leads to excellence and impact 
    • Build effective and empowering partnerships with the youth, community and each other 
    • Create a fun and exciting environment that inspires learning and innovation 
    • Communicate openly, honestly and with humility across all groups 
    • Work together as one organization 

     

    Other 

    • Other duties as assigned.  
  • Required Qualifications:
    • Bachelor’s degree  
    • Bilingual in English and Spanish; oral and written 
    • At least one year of relevant work experience 
    • Must have valid CA driver license 
    • Ability to handle confidential information with sensitivity and integrity 
    • Ability to multi-task and manage the completion of multiple projects, often with shifting priorities, while working under direct supervision or independently 
    • Has a positive, respectful attitude and works well in a team setting 
    • Demonstrated ability to be creative, flexible and well-organized 
    • Ability to establish and cultivate respectful relationships with people from diverse backgrounds 
    • Holds self-accountable, sets high expectations for self and others, works both independently and collaboratively and relates tasks to organizational values 
    • Proficiency in Microsoft Office including Word, Excel, Outlook applications and database management experience 
  • Preferred Qualifications:
    • An understanding of and sensitivity to issues concerning former foster care youth  
    • Has a reliable personal automobile 
    • Experience in a non-profit or office setting 
The Program Coordinator will work full-time standard business hours Monday-Friday, some weekends and evenings as necessary. Based out of United Friends’ downtown Los Angeles office, the Program Coordinator will occasionally travel to other locations throughout Los Angeles County for program events and meetings.

To apply, click below and submit resume and cover letter, including desired salary range, to jobapplicants@unitedfriends.org. Please note position title in the subject line.
About United Friends of the Children
Related Jobs